Visa/Certificate of Eligibility (COE)
In order for foreign nationals residing outside of Japan to enroll in Osaka Sangyo University, they must have a "Student" status of residence. In order to obtain a student visa, they must first be issued a "Certificate of Eligibility (COE)" by the Japanese Regional Immigration Bureau. By presenting this "Certificate of Eligibility" along with your passport and other necessary documents for a student visa application to a Japanese diplomatic mission overseas, you can quickly obtain a student visa.
Our school will act as your agent and apply for a Certificate of Eligibility to the immigration bureau, so please submit the necessary documents to our school.
1. Process from applying for a Certificate of Eligibility to entering Japan
3
Immigration Bureau (Osaka Immigration Bureau) Inspection
*Due to the digitalization of the COE, it will no longer be published in paper form but will be published by email only.
Certificate of Eligibility (sample)
2. Documents required for applying for a Certificate of Eligibility
| Classification | Required Documents | remarks | |
|---|---|---|---|
| A | 1 | COE Proxy Application Request Form | Everyone |
| 2 | Application for Certificate of Eligibility (3 sheets (1, 2, 3) for the applicant + 1 sheet for various confirmations, total of 4 sheets) Handwritten applications will not be accepted. Various confirmation documents must be submitted even if not applicable |
Everyone | |
| B | 3 | Photo of your face Size 50Kbyte or less, extension "jpeg" or "jpg" The photo must have been taken within the last six months from the front, be unedited, be uncovered, and have no background. Please refer to here. |
Everyone |
| C | 4 | Copy of passport A page showing your name, photo, passport number and expiry date Submit clearer photos and text |
Everyone |
| 5-ⅰ | If you have previously traveled to and from Japan, a copy of the passport page with the relevant entry and exit stamps | Only applicable persons | |
| 6 | This should be prepared by the person who will cover the tuition fees and living expenses in Japan. [If written in your native language, a Japanese translation is also required] *The average monthly expenditure of international students in Osaka is 149,000 yen |
Everyone | |
| 6-ⅰ | Bank statement of sponsor (Note) Must have been issued within the last three months. Stock certificates and investment certificates are not considered bank deposits. |
Everyone | |
| 6-ⅱ | Income certificate of financial sponsor (for the past year) Please submit one of the following documents: 1) An income certificate or tax withholding slip (stating annual income amount) issued by the sponsor's company, etc. 2) Tax payment certificate issued by the tax office etc. (stating annual income amount) *As a general rule, income certificates that do not state annual income will not be accepted. |
Everyone | |
| 7 | Copy of Japanese language proficiency certificate (Japanese proficiency test certification results/grades, etc.) |
Only applicable persons | |
| 8 | If you have attended a university or Japanese language school in Japan, you must submit a certificate of completion (or certificate of enrollment) and a transcript from that school (if you are enrolled in a Japanese language school, please also submit a certificate of attendance). | Only applicable persons | |
| 9 | Study Plan If you are re-enrolling or returning to school after a leave of absence, please write a statement of your reasons (for expulsion, withdrawal, or leave of absence) and your study plan (approximately one A4 page). |
Only applicable persons | |
| 10 | Checklist | Everyone | |
1. In addition to the documents listed above, you may be asked to submit other documents if the Immigration Bureau deems them necessary for the examination.
2. Among the necessary documents, documents related to financial support (item 6) are particularly important for the immigration examination. Study abroad expenses include not only living expenses but also tuition fees for the period of study at our university. Please note that you will be required to provide documents 6-i and 6-ii in the above list to prove that you have sufficient financial ability to cover the expenses required for the period of your planned study abroad.
3. Please note that any documents submitted to our university will not be returned.
Please download the form below
- COE Proxy Application Request Form (Excel link)
- Application form for Certificate of Eligibility (Excel link)
3. Where to submit required documents
提出先：zairyu-ieo@cnt.osaka-sandai.ac.jp
メール送信時：指定の件名で送信してください。
件名：COE 受験番号（または学籍番号） 氏名（パスポート記載の英字）
(Notes when submitting)
| Category A | Proxy application form (PDF format) Application for Certificate of Eligibility Excel format |
|---|---|
| Category B | "Jpeg" or "jpg" format |
| Category C | Scanned data (PDF) preferably in color Please be sure to keep the originals of certificates and other documents for data transmission on hand. After checking the contents of the documents, you will be asked to submit the originals by mail according to instructions from International Exchange Office. |
4. Notes
- If you wish to decline enrollment at our university after applying for or receiving a Certificate of Eligibility, please contact the Certificate of Eligibility Office immediately.
- Please be aware that if you have previously applied for a Certificate of Eligibility and been denied, it will be very difficult for you to obtain a Certificate of Eligibility, even if our university applies on your behalf this time.
- Since the visa examination is conducted by the Immigration Bureau, the university will not take any responsibility if the visa is denied.
- If you have dual nationality and Japanese nationality, you cannot apply for a Certificate of Eligibility.
Regarding extension of period of stay
The period of stay for students with the "Student" residence status is from 3 months to 4 years and 3 months. To extend this period, you must apply for extension of your period of stay to the Immigration Bureau before the expiration date of your period of stay. You can apply for extension of your period of stay from 3 months before the expiration date of your period of stay. Please apply for documents to be prepared by your institution at International Exchange Office at least two weeks in advance.
required documents
- Application for extension of period of stay (Excel link)
Please check the sample form here. - Passport, residence card, student ID (the address on the back must be the same as your residence card)
- Certificate of enrollment
- transcript
- Expenses explanation
- List of documents to be submitted
- Various confirmation documents
- Photo (4cm x 3cm)
- Fee: 4,000 yen (6,000 yen after April 1, 2025)
*The Immigration Bureau of Japan may request you to submit additional documents in addition to documents 1 to 8.
Once you receive your new residence card, please bring it to International Exchange Office within one week or submit a copy via Google Form.
Regarding intermediation of applications for period of residence status, etc.
An intermediary application is when the university handles application procedures such as applications for permission to extend the period of stay on behalf of the student. If you are unable to apply in person at the Immigration Bureau due to class commitments, please apply to International Exchange Office at least 3 months to 1 month before the expiration date of your period of stay. However, if you repeat a grade or have poor grades, you will not be able to apply for transfer.
Regarding change of residence status
If you wish to change your residence status from another status of residence such as "Temporary Visitor" or "Dependent Stay" to "Student", please contact International Exchange Office.
Regarding permission to engage in activities other than that permitted under the status of residence previously granted.
If your residence status is "Student" or "Dependent", you are not allowed to work part-time in Japan. However, if you obtain permission to engage in activities other than that permitted under the status of residence previously granted, you can work part-time. It is illegal to start working before you are permitted to engage in activities other than that permitted. Be sure to obtain permission to engage in activities other than that permitted under the status of residence previously granted before starting part-time work. If you work part-time without permission, you will be subject to penalties and deportation. Additionally, they are not permitted to work in establishments such as entertainment businesses.
Please note that when renewing your period of stay, you will need to apply again for permission to engage in activities other than that permitted under the status of residence previously granted.
[Note]
-The number of hours allowed for part-time work is up to 28 hours per week.
(During the university's summer and winter vacations, you can work up to 8 hours a day.)
?You cannot work part-time during your leave of absence.
?When you receive permission to engage in activities other than that permitted under the status of residence previously granted, please be sure to notify International Exchange Office.
?Even if you are expelled or expelled from the university, you will not be able to work part-time after that.
Regarding temporary return and re-entry
If international students re-enter the country within one year of leaving Japan (or until the period of stay expires if the period of stay expires within one year) due to temporary return or overseas travel, a ``Special Re-entry Permit'' will be applied. .
If you have more than one year left on your period of stay and wish to re-enter Japan more than one year after leaving the country, you must obtain a "re-entry permit" in advance.
You cannot stay in Japan during your leave of absence!
For international students whose residence status is "Student", attending a university and studying is a condition of residence in Japan.
This condition does not apply while you are on leave of absence, so you will not be allowed to be in Japan unless there is a special reason.