Regarding the handling of personal information at Osaka Sangyo University
Osaka Sangyo University (hereinafter referred to as "the University") has established the following basic policy regarding the handling of personal information based on the "Act on the Protection of Personal Information" (hereinafter referred to as "Personal Information Protection Act"), the "Act for Identifying Specific Individuals in Administrative Procedures" (hereinafter referred to as "Number Use Act"), and other related laws and regulations. The University strives to protect personal information based on this basic policy, so we ask for your understanding and cooperation.
Basic policy
- Compliance with laws, regulations and other standards regarding personal information
Our university will comply with laws, regulations, and governmental regulations and guidelines regarding the handling of personal information. - Establishment of rules for protecting personal information
The University will ensure that all faculty and staff are aware of the importance of protecting personal information, and in order to properly protect and manage personal information, will establish rules such as "Personal Information Protection Regulations," and will comply with these rules, properly implement them, and implement continuous improvements. - Collection, use and provision of personal information
In accordance with laws, regulations and other provisions, the University will clarify the purpose of use of personal information, limit the scope of use to within that purpose, and collect, use, manage and provide personal information safely and appropriately. - Collection of sensitive personal information
When collecting sensitive personal information, we will do so with the consent of the individual, unless otherwise required by law. - Appropriate management of personal information
We will take necessary measures to prevent the leakage, loss, falsification, etc. of personal information and manage it appropriately. - Disclosure, correction, deletion, etc. of personal information
The University will accept requests from individuals for the disclosure, correction, deletion, suspension of use, etc. of their personal information, as well as complaints, at a designated office and will respond appropriately.
Purpose of use of personal information and provision to third parties, etc.
1. Purpose of Use of Personal Information
(1) Personal information during enrollment
We use personal information (including specific personal information and personal information requiring special consideration) to the extent necessary for the purposes of student registration management, academic guidance, management of academic achievement such as grades, management of tuition fees and supporter association fees, issuance of various certificates such as student ID cards, student discount cards, and transcripts, support for student life such as part-time jobs and club activities, payment of wages for on-campus part-time jobs, health management such as health checkups and health consultations, scholarship applications, international exchange such as studying abroad, employment and further education support, use of on-campus facilities such as libraries, fundraising, matters related to the reform of the entrance examination system, various statistics and surveys, university evaluation (self-inspection, external evaluation, accreditation evaluation, etc.), university public relations activities, and other operations related to university life. Personal information on guardians and emergency contacts will also be used to support the student life and manage the safety of the student himself, as well as for the collection of tuition fees, sending various information and requests from the university, and for requests for donations.
(2) Personal information after graduation
It will be used within the scope necessary to send various information, notices, request documents, etc. from the university.
2. Provision of personal information to third parties
Except for cases required by laws and regulations and the following cases, our university will not provide personal information of students to third parties without the prior consent of the individual.
(1) Provision to guardians or guarantors
(2) Provision to student organizations such as student government and student health insurance
(3) Providing scholarships to scholarship organizations such as the Japan Student Services Organization
(4) Providing information to internship sites during teacher training courses
(5) Provision of information for graduate Osaka Sangyo University Graduate School and other educational institutions
(6) Provision to internship locations
(7) Provision to potential employers
(8) Learning status of the school
Although this does not constitute a provision to a third party, when personal information is provided in connection with outsourcing operations such as shipping, printing, and data management, we will manage the outsourced parties to ensure that personal information is not leaked by them.
3. Joint Use of Personal Information
Our university will jointly use personal information with the following organizations. (Person responsible for management: President of our university)
(1) Joint use with Osaka Sangyo University Support Association
Purpose of use: To conduct individual interviews with parents regarding the student's academic performance, school registration status, student life in general, and employment at the "District Education Conference" hosted by the Alumni Association. For the Alumni Association's support of student life and various activities at each branch.
Personal information to be shared: Student data (name, student ID number, faculty, department, email address*), course status, employment status, parental contact information, etc.
(2) Joint use with Osaka Sangyo University Alumni Association
Purpose of use: To mail the newsletter "Bonyu" and information about branch general meetings, and to carry out various alumni association activities.
Personal information to be shared: Student record data (as above), address, telephone number, employment status*, club activity status*
(3) Joint use with Osaka Sangyo University University
Purpose of use: To support research activities conducted by the Society.
Personal information to be shared: Student registration data (as above), address, telephone number
*For students enrolling in 2023 or earlier, we will ask for their consent.
4. Contact point for personal information
Requests for disclosure, correction, deletion, suspension of use, etc. of personal information, as well as inquiries regarding personal information, will be accepted by Academic Affairs Division of our university.